Industry News

Managing the Roadworthiness of your assets

Managing the Roadworthiness of your assets

Friday 30th October 2020

Editorial for Export & Freight - October 2020

Making sure vehicles are operated in a fit and serviceable condition is good for business, good for the environment and is safer for everyone. Operators of heavy goods vehicles and public service vehicles also have a legal responsibility in the UK to ensure vehicles are roadworthy, and this requires daily checks and having systems in place for managing maintenance schedules and inspections. But what is the simplest, most effective way to plan and coordinate this, considering the plethora of actions, information sources and data involved?

To help operators with their 'O' licence responsibilities, Aquarius IT has developed a new Asset Maintenance portal, which has been integrated into its ClockWatcher Elite suite of digital fleet management solutions. It has been designed to provide a full audit trail and complete paperless storage solution for all company assets requiring maintenance or inspection; from company vehicles to trailers and fork lift trucks, in addition to workshop equipment and machinery for example.

Uniquely, it also integrates with the software's tacho analysis system and driver defect App, to provide operators with an all-encompassing automated digital solution for managing both vehicle maintenance / inspection and driver activity.

For operator's signed up to the Earned Recognition Scheme, both Aquarius IT's Asset Maintenance portal and Tachograph Analysis software have also been accredited by DVSA.

Mark Johnston, Aquarius IT's Customer Service Director and who led the development of Asset Maintenance in consultation with transport operators, said; "With O Licence holders having a duty to ensure that regular maintenance inspections covering roadworthiness issues are carried out; Asset Maintenance adds to our proposition of offering operators an integrated end-to-end paperless solution for managing, with ease and without administrative-burden, all areas of compliance relating to vehicles and drivers."

"Our Daily Driver Defect App, for example not only reports vehicle data in real time, information from the driver's daily checks can be fed into the Asset Maintenance element of the software. Through this integration, defects and inspections can be assigned to mechanics with a simple click of a button. Similarly, the accessibility of any tachograph data which is uploaded to our analysis portal allows for a fuller, linked picture when it comes to vehicles being listed as 'Vehicle Off Road'."

"This ability to interpret and report on 360° real-time digital data, enables operators to react more quickly, forward plan, schedule maintenance, assign calendar alerts and monitor vehicle costs - and moreover, it gives operators the facility to clearly demonstrate best practise to the authorities if needed and enables those signed up to the Earned Recognition scheme to accurately report on the driver / vehicle performance measures required," explained Mark.

For multi-site operators, Aquarius IT's Asset Maintenance portal also offers a centralised solution for storing vehicle records so they can be accessed remotely and managed 'live' from any location. Essentially, this significantly reduces the need for the traditional paper-based 'Vehicle Bible' to be physically stored with the vehicle - instead all information pertaining to individual vehicles is securely stored in an online portal for easy access from any web-enabled device.

Mark adds: "Practically too; with COVID-19 restrictions and many office-based staff still working remotely, being able to control and monitor compliance requirements digitally, versus paper, is proving to be an invaluable management and communication tool for many of our customers."

Aquarius IT's Asset Maintenance module can be supplied alongside the ClockWatcher Elite subscription package, used solely in conjunction with the company's Driver Walk-Around App, or offered as a separate stand-alone software solution. To arrange a free demonstration, please contact the team