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Introducing a Next Level, Interactive Document Management System

This month, Aquarius IT has released an evolved, more interactive version of its Document Management System.  

The system, which has successfully been providing transport companies with a quick and efficient way for digitally broadcasting internal documents since 2019 – in line with FORS customer recommendations and the DVLA’s expectations for reviewing and periodically updating key company policies – has evolved to provide greater two-way electronic communication between the administrator and the driver / employee.

This follows customer feedback for enhanced interaction when sending, en masse or as a tailored circulation, company memos, policy updates, training materials, time sheets, expense claims and recruitment forms for example.

So, what’s new:

  • Users have the ability to create interactive documents, which enables employee signatures and declarations to be captured, or for free type fields to be created.  
  • Employees are able to input an image into a document, for example an image of stock stored in a vehicle, or a driving licence or car hire documentation to provide evidence of validity.
  • When an employee responds to a document or request, there is now a new section that allows the ‘distributor’ to take a more in-depth look at the documents and reply with specific answers.

This new way of interacting, further supports the way administrators can tailor document distribution to specific groups of employees via their smartphones, tablets or PCs.

Mark Johnston, Aquarius IT’s Customer Service Director, said:

Our Document Management System has helped transform the way companies can broadcast important information to employees, and in turn create a digital audit trail that promotes best and safe practice in relation to health and safety, staff training and compliance reporting.

For 2022, in line with customers wanting to expand the range of employee documents they can broadcast, we have turned our ‘filing cabinet in the cloud’ up a notch technically to give users even greater interactivity and flexibility when communicating, and exchanging important documentation with staff.”

Aquarius IT’s Document Management System supports the company’s core proposition of providing integrated, digitally-advanced solutions that help operators who need to efficiently manage all areas of driver and vehicle compliance. The system can be supplied as part of a ClockWatcher Elite subscription package, or used solely in conjunction with the company’s Driver Walk-Around App, or can be supplied as a separate stand-alone software solution. 

For further information on Aquarius IT’s Document Management System or to arrange a free demonstration, please ask one of the team.

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